How to submit an electronic webfile request for Tax Clearance with the Texas Comptroller

Before an LLC/Corp can end its existence by filing with the Secretary of State, the Texas Comptroller requires registered LLCs/Corps to present evidence that their state taxes have been paid. The law also requires LLCs/Corps that are renewing their registration to provide proof that they have paid their taxes and brought their franchise tax account up to date.

To request Certificates of Account Status for Termination or Withdrawal and Tax Clearance Letters for Reinstatement online if you are filing electronically, you must have the franchise tax Webfile (XT) number.

Call 1-800-442-3453, at any time, if you do not know your Webfile (XT) number. If you provide confidential information from a previously filed franchise tax report, such as total revenue or the amount of the last payment, our automated system can provide a Webfile (XT) number. You can use the automated system to ask to have the Webfile number mailed to you if you don't have that information.

Step 1: Access eSystems. Users who are new to eSystems must create an eSystems user ID and password. Existing users can log in as returning visitors.

Step 2: From the Franchise Tax eSystems menu, select "Request Certificate/Clearance Letter."

Step 3: From the list, choose a taxpayer. If the taxpayer for whom you are requesting a certificate/letter is not listed, enter their 11-digit taxpayer number and Webfile (XT) number into your assigned account list.

Step 4: Select "Request a Tax Certificate or Tax Clearance Letter" from the Franchise Tax Main Menu.

If a taxpayer has met all tax obligations, the system will generate a PDF file suitable for filing with the Secretary of State. Otherwise, the system will either return a list of requirements that must be met before receiving a certificate or letter, or a message instructing you to contact our office for assistance.

Here at NoTaxDue.us we do routine visits to the offices in Dallas where we can file your paperwork much faster than mailing. Please contact us for more information and to review our service offerings.